Action

04/48

Apologies for Absence

Revd. R. Impey.

04/49

Minutes of Last Meetings

Accepted as a true record.

04/50

Matters Arising

MG still to write to Anthony Barber-Lomax re: holding trustee and Wentworth Charities re:donation.

Re: letter to BA.  Suggested that a vote of thanks be made at the AGM.

SC reported that the issue of the missing uncashed cheque for £75 is to be considered at the next meeting of the Wentworth Charity trustees.

Date of AGM, Tuesday 19th July 2005 @ 8pm.  DP to check date with Veronica.  MG to advertise date.

MG

DP

MG

04/51

Secretary's Report

Financial Standing Order for purchase of goods and services.  NC amended previously agreed report to include issues re: counting of cash etc.  SD, FT expressed concern re: catering for events etc. where it is not always possible to place a purchase order in advance or pay by cheque after the event - NC said that changes to the Petty Cash arrangements were intended to deal with this.  Invoice/Order pads now ordered.

Request from Chapeltown Cricket Club re: loan of cricket pitch 19 June, 3 July, 17 July.  MG to put them in touch with Ernest Laister (NC to supply phone number).

04/52

Treasurer's Report

SC distributed copies of the Financial Reports for March and April 2005.

No questions arising.

04/53

Building Management

Decoration ongoing.

Store room smelling at midday after use of building.  Could be an issue with drains.  DP said a similar issue had arisen a couple of years ago.  To be investigated.

04/54

Sports and Social

Village Day.  Proving difficult to organise due to clashing events and lack of committee time to get everything together.   Display notice that event has been postponed.  Need to inform Melanie Pickering that Mechanics will be available on 9th July.

Childrens Fun Day.  Agreed that it would be a good idea to hold this instead.  Saturday 17th September 1pm - 5pm suggested (changed from 10th as this clashes with the Rotherham Show).  FT to organise with assistance from other committee members as required.

Could ask stallholders interested in attending village day if they want to attend the September event instead.

Agreed that income could be used to fund Christmas parties for children as per last year.

Could write to Wentworth Charities re: assistance with match funding for event (we will donate £500, ask for match funding of £500).  Could approach businesses for donations of cash or prizes.

Bonfire Night Saturday 5th November.  NC raised issue of parking for bonfire night with Tony Airey who agreed that the Garden Centre car park could be used for this.

SD said that we need to place order for fireworks by the end of June.  Agreed to place same order as last year with more items for sale.

Need to write to Charity Trustees re: donation for bonfire night.  Need to write to police re: plans for bonfire night (Events Planning Department, Maltby Police Station.  Can they provide cones for the road.  Start 6.30pm bonfire).  

MG

04/55

AGM Issues

NC stressed that we need to encourage attendance at the AGM by personal request as well as by formal notice.

Nominations for committee posts for 2005/6 required.

Annual Report.  NC to produce a short overview report on Management activities and Building issues.  SD to produce a report on Sports and Social issues.  SC to write treasurers report.  MG to collate report.  DP to copy.  Report to printer by 12th July 2005.

04/56

Any Other Business

NC received a copy of the Rotherham Tourism Plan

04/57

Date of Next Meeting

AGM Tuesday 19th July 2005