Action

03/65

Apologies for Absence

Julian Daley (JD), Vice Chairman

Steph Daley (SD), Full Member

Revd. R. Impey (RI), Full Member

Beryl Ambler (BA), Full Member

03/66

Minutes of Last Meeting

Accepted as a true record.

03/67

Matters Arising

None.

03/68

Reports of Offices and Working Groups

Deferred.

03/69

Children's Fun Day

FT had written to the committee asking for financial support for the proposed Children's Fun Day to be held on Sunday 19th September and to feature events for local children including circus workshop, face painting, rides, stalls, sports, DJ, etc.  Entry would be free but small charges would be made for some activities with the aim of raising money for two Christmas parties for children in the WVCA area of benefit.

It was agreed that the WVCA should do all it could to encourage groups involved in organising village events of this kind.  It was agreed to make a one-off donation of up to £500 to cover invoices for activities on the day (to be made out directly to WVCA), plus if possible arrange insurance for the event on the existing WVCA insurance policy.

03/70

Wentworth Waddlers - Affiliation

FT explained that she would be happy for the Wentworth Waddlers playgroup to affiliate to the WVCA but was concerned about the possible effects on funding.  NC offered to contact her funders to discuss effect (if any) of affiliation if this would help.  FT to send letter outlining aims of playgroup so that we can consider affiliation at the next meeting.

NC/FT

03/71

Annual General Meeting

AGM to take place on 24th August 2004.  NC/SC had produced draft reports.  Still awaiting copy of accounts from Harris & Co.   DP to arrange photocopying of Annual Report.  MG to collate material for report and deliver to DP by 19/08/2004.

MG/DP

03/61

Parish Council/Cricket Pavilion

A letter had been received from the Parish Council setting out their position re: the Cricket Pavilion.  This appeared to give the WVCA various responsibilities over the building (management. maintenance, paying for services, etc.) without grating any specific rights of tenancy.  

It was agreed that a more formal lease document (as per the Mechanics Institute) might be more appropriate to clarify the exact areas of responsibility so that we can then go ahead with plans for refurbishment.  MG/NC to write to/liaise with Parish Council and report back to next meeting.

MG/NC

03/63

Any Other Business

None.

03/53

Date of Next Meeting

To be decided by incoming committee after AGM.