Action

03/54

Apologies for Absence

Martin Gill (MG), Hon. Secretary

Revd. R. Impey (RI), Full Member

03/55

Minutes of Last Meeting

Accepted as a true record.

03/56

Matters Arising

Meeting still to be arranged with Wentworth Waddlers re: affiliation issues.

NC/MG

03/57

Secretary's Report

Deferred.

03/58

Treasurer's Report

SC distributed copies of recent monthly financial reports explaining the details of the reports and answering questions.

03/59

Building Management Report

The working party continues to keep oversee day to day repair/maintenance work.  Recent issues include problems with the locks on the fire doors which are to be replaced.

03/60

Reports of Key Sports and Social Activity

Village Day.  It was reported that we will be unable to borrow marquees from Harley this year due to clashing events.  It was therefore agreed that we should buy one marquee (cost approximately £100) if necessary.  Issues of storage to be agreed.

Sports Day and Sports Relief events to be incorporated into Village Day.

SD has written to the Estate to ask them to consider a donation to Village Day.

Fireworks.  It was agreed to spend approximately £1,000 on fireworks this year.  Based on last years figures it is anticipated that this amount will be covered by donations and money raised on the night.

03/61

AGM Preparations

A revised date of 24th August 2004 was agreed for this year's AGM.  Reports for Annual Report to be sent to NC by the end of July.

03/62

Sports Pavilion

There was extensive discussion regarding the Sports Pavilion and the possibility of transferring management responsibilities for the building to the WVCA.

It was agreed that if we were to take over management we would need to formalise arrangements re: bookings and cleaning and also look at ways in which it might be possible to recover the costs for these from users.  JD volunteered to look after management of bookings should this be necessary.

There were also various suggestions of ways in which we could improve the building, e.g. new/refurbished kitchen facilities, improved toilets, general redecoration and additional storage space.  It was suggested that in addition to funding this ourselves it might be possible to apply to outside bodies such as Wentworth Charities and sports funding bodies.

It was agreed that before we invest any money in the building we need to formalise tenancy/lease arrangements with the Parish Council.  NC/MG to raise with David Hunton of the Parish Council.

Following the meeting the committee made a site visit to the building in order to make a first hand assessment of some of the issues involved.

MG/NC

03/63

Any Other Business

None

03/53

Date of Next Meeting

Wednesday August 11th 2004 @ 8pm